The Beginning

After you fill out a contact form, expect a reply within two business days. If Snowberry is available on your date, we will email you a few questions that will help us understand your circumstances, needs, and budget.

Next, we will send a comprehensive intake questionnaire. The questionnaire is designed to give us a glimpse into your wedding goals and vision as well as show us exactly how far along you are in the planning process. Answer the questions as best you can. It’s totally ok to leave some blank if you’re unsure! Your answers will help us determine which of the Snowberry planning packages will best suit your needs.

From there, we will send a contract for one our planning packages. Half of the planning fee will be due two weeks after the contract is signed. If you think you want to add on our floral and/or styling services at a later date, we can send out a second contract (specifically for the aesthetic aspects of your wedding) and a proposal whenever you’re ready to take that step.

If you would prefer to meet in-person before signing a contract, we’re happy to plan a meeting at a local coffee shop! Or, if you live out of town, we can have a phone call.

The Middle

You’ve signed your planning contract and paid your deposit. Now it’s time to get planning! Depending on your package, we may meet two or three times (not counting the complimentary consultation). These meetings can be at your venue, a location in town, or over the phone. We shouldn’t need to meet any more than that; but if you feel like you want additional meetings (phone or in-person) beyond what is included in your package, we can add them to your final bill.

Communication is an essential part of planning. As you work with Snowberry, you’ll find that we’re a HUGE fan of emailing; in fact, 99% of our correspondences with clients is via email. Why? Because having our conversations in writing is the best way for both of us to keep track of questions and answers, thoughts and ideas, and all the important details (of which there will be a lot). With all the specifics flying around, having written records is the best way to keep track of things and keep things organized. If you are uncomfortable with emailing (or unable to send emails), we might not be the best fit.

Throughout the process we (either you and I and/or you and my lovely assistant planner, Amanda) will exchange ideas and questions; Snowberry will offer suggestions, contact vendors, obtain quotes, and keep you on the right trajectory. Always feel free to reach out with any questions or concerns.

We will create a custom comprehensive wedding day timeline to give the day — and your vendors — structure.

The End

Your timeline will be finalized. Your vendors will know when to arrive and what to do. Last-minute details will be wrapped up. Permits, insurance, and contracts will be secured. Payments will be made. You’ll create a master packing list. We will meet at your venue for a ceremony run-through. Get sleep! Drink water! Your wedding day will be well-orchestrated and beautiful.

On the actual wedding day, Snowberry will be on-site anywhere from 10 - 15 hours. Our primary duties will be assisting with decor setup/strike, keeping everything on schedule, making sure YOU’RE doing ok, coordinating day-of logistics with vendors, and ensuring the needs of your guests are met. If you feel like you need Snowberry on site for more hours that what is included in your package, we can add them to your final bill.

FAQ

Q: How far do you travel? A: I (Bethany) am based in Port Townsend. Amanda, my assistant planner, is based in Sequim. Most of our weddings occur in East Jefferson County, though we also work in Clallam, Kitsap, and Island Counties. For any weddings over 1 hour from our home bases, we generally request that the clients to provide us with accommodations for the night of the rehearsal and the night of the wedding. We’re generally on-site on the wedding day for a minimum of 12 hours (more often 15 hours), and greatly appreciate close-by beds to rest our heads!

Q: How soon in advance should we book your services? A: Our calendar fills up quickly. The sooner the better!

Q: Do you have assistants? Will we be working with you or with someone else? A: You will be communicating with me (Bethany) throughout the entire planning process. Depending on the scope of your wedding and which planning package you choose, you may also communicate with Amanda. I am always on-site on the day of the wedding (unless an alternative is expressly discussed beforehand); depending on the scope of your package, Amanda may be on-site as well. I also often bring in a team of workers to help the day go smoothly.

Q: We might want you to help us with flowers and styling in addition to planning. Can you do it all? A: Yes, by the grace of God! Most of our clients hire Snowberry either for flowers or for planning and then later decide to add on our other services (because one-stop shopping is so convenient!). On the wedding day, we will make sure both you and your venue space get plenty of attention! Depending on the amount of styling/floral work you’ll need, we may bring some trusted assistants to help pull everything together.

Q: Do you handle trash and recycling? A: Trash and recycling are often handled by the Caterer or Venue. Check your contracts to make sure this service is included. If it turns out that you are required to manage your trash/recycling after your event but would prefer to pass this job off to my team, we can add this to your final bill.

Have more questions? Get in touch!